Roles
There are paid roles (marked with *) and non-paid roles. Each paid role takes up one seat in the account.
Administrator*
Manage the account, teams and roles of people in the account. The administrators are the main contact person and responsible for managing the account.
Claudia Comms, Senior Internal Comms Manager who introduced cofenster inside of their company
Publisher*
Manage projects. Edit, export, download and share projects. Publishers are trusted to own the creative process and may share videos that get produced with the public.
Petra Publisher, Head of HR is trusted to publish her employer branding content herself.
Editor*
Manage projects. Edit projects and share contribution links. For anyone that should produce videos with cofenster, but needs approval before the project goes live.
Manny Manager, Junior Accounting is tasked to try to liven up the quarterly reports with video. He has to ask a publisher for approval before posting the video though.
Contributor
View projects. Contribute scenes and add translations. Will not have access to the full project editor, but may contribute directly in cofenster and add their own translations.
Carla Contributor, Marketing Specialists noticed that the subtitles are inaccurate. She gets this role to edit them herself and contribute more easily to a recurring lunch & learn series she is a part of.
Translator
View projects. Add transcript and subtitles. For people that occasionally help out with translations but are not usually part of the responsible team.
Thomas Translator, Junior Internal Comms Manager works overseas and helps out with subtitles every once in a while.
Team Owner
Own the team. Manage roles of people in the team. Administrator and main contact person for a team.
Trisha Team owner, Head of Marketing manages their private Marketing Team.
To learn more about Team Workspaces please read this article. 📖
Permissions
Each role comes with a set of pre-defined permissions that define what each person may do in the account.
if something is not mentioned in the table below, everyone has access to the feature
if a person does not have access to something (e.g. the company details) it is hidden from their view. More detailed info on that can be found in different access levels
Only Publishers and Admins are able to share videos with the public via the sharing link or downloading the video.
Editors can start their own projects and even render them, but have to ask publishers / admins for distribution.
Contributors and Translators can look through the projects with view access.
Contributors also see the storyboard and can contribute from within cofenster
Translators see the final video and subtitle page, where they can edit the transcript / subtitles
Global permissions
When administrating the cofenster account, most of the power lies with the admin.
Only admins can...
invite new users to the account or remove them
Assign global permissions to others
manage themes
manage company details
Publishers can also start their own teams, while everyone will be able to view their account settings and account members.
Team permissions
Inside of teams, people may get assigned different permissions to reflect their access in this team. This means I could be a publisher globally, but in the Marketing Team I am just a Contributor, because they want to control their own content.
Personal space
In their personal space, everyone gets to try out cofenster. This is why only there everyone may render some projects (but not share them). This is so that they can see if the tool is for them and maybe request an editing seat in the future.
Different access levels & Requesting a role upgrade
People with view level permissions may not see the full functionality available in cofenster, as a result of their permissions. The features not accessible to them are hidden from the screen. Instead they have the option to request edit access at certain points. View level roles are the Contributor and the Translator. Editors are restricted from publishing, so their project view also differs slightly.
Inviting new users
When inviting users to the account or adding them to a team, the person inviting them now has to choose a role for the new joiner. An email updates the new person about their change in role / access.